Run the whole academy
on one platform.
A booking, enrolment, access and academy-management platform built for basketball — sized for a four-venue, term-based program with 245+ athletes and 16 coaches.
Confidential proposalSwishlab, across Norwest and beyond.
Term-based basketball training for athletes aged 6–16, run at a 1:8 coaching ratio by accredited coaches. Small classes, 60-minute sessions, and a re-enrolment rate most academies would take twice over.
Athletes currently enrolled across the program
Accredited coaches, all WWCC and first-aid cleared
Venues — Rouse Hill is your own court; three are hired
Re-enrolment term on term
All of it is currently coordinated through a website booking widget, a spreadsheet and a phone. That worked at 40 athletes. It is the constraint at 245.
01A booking widget sells a session.
It can't run an academy.
- A term isn't a booking — 8–10 weeks, one session a week, pro-rated mid-term joins, no refunds. A checkout that sells single slots models none of that.
- Make-ups and class switching are manual — you already offer both "where there is capacity". Today that capacity check is somebody's memory and a message thread.
- Families aren't a customer — one parent, two kids, two venues, two age groups, one invoice. Most systems only know about individual bookers.
- Re-enrolment is a fresh sale every term — 95% of families come back, and every one of them is chased by hand four times a year.
- Compliance sits in a folder — 16 coaches with WWCC and first-aid certificates that expire on 16 different dates.
- Rouse Hill earns nothing outside class hours — a court you control, with no way to sell casual hire at 6am or 9pm unless someone is there to open up.
02CourtPass is built for basketball academies.
One platform for term enrolment, multi-venue scheduling, roll call, family accounts, payments and parent comms — and, at Rouse Hill, the court access a hired venue can never give you.
Terms & enrolment
Terms, waitlists, pro-rata joins, make-up credits and one-tap re-enrolment.
Multi-venue schedule
Four venues, one calendar. Coach rosters and capacity per court, hired or owned.
Families & roll call
One parent account, every child. Coaches mark the roll on a phone, courtside.
Court access
At Rouse Hill, a booking can unlock the door, light the court and log the entry.
03The term is the unit —
so we built the software around it.
Set the term once
8, 9 or 10 weeks per site depending on court availability and public holidays. Price follows the length — no manual maths per venue.
Make-ups and switches
A family books a make-up only into a class that genuinely has space, in their child's age band. Credits expire with the term.
Re-enrolment as a campaign
Two weeks out, every family gets their child's spot held with one tap. You watch the funnel fill instead of chasing it.
Mid-term joins are pro-rated automatically. The 1:8 ratio is a hard cap the system enforces — a class cannot be over-sold, and the next family goes on a waitlist that notifies itself.
04One court you control.
Three you hire. One calendar.
The three hired sites are governed by someone else's hire window — CourtPass models each one, so a term that's 8 weeks at Rhodes and 10 at Rouse Hill is configuration, not a spreadsheet. Rouse Hill is the one where the window is yours to set, and that changes what the platform can do for you there.
05A parent app with Swishlab's name on it.
- Enrol for the term in under a minute, on a phone
- Apply an Active Kids voucher at checkout — no email, no manual credit
- Book a make-up into a class that actually has room
- Both kids, both venues in one family account
- Coach notes and reminders push straight to the parent
06Roll call courtside. Compliance that chases itself.
- Roll call on a phone — coach marks attendance at the venue; parents see it same day
- Clearance tracking — WWCC and first-aid expiry per coach, flagged 60 days out
- Coach rosters per venue — who's on which court, and the 1:8 ratio enforced
- Cohort comms — message one class, one venue, or every U10 parent
- Re-enrolment and demand — which venues to add classes at, backed by the waitlist
07Term fees, vouchers and the ones that fail.
Active Kids vouchers
Parents enter the voucher at checkout. It's validated, applied against the term fee and recorded against the child — not reconciled by hand later.
One family, one invoice
Two children at two venues bill as a single term charge, with sibling pricing applied automatically if you choose to run it.
Failed payments recover themselves
Automatic retry, parent notified in-app, and a short list of the ones that genuinely need you. Refund policy stays yours.
Payments run through Stripe on your own account — CourtPass never holds the money, and every term fee, voucher and refund lands in one ledger you can export.
08Same online checkout.
Built for what you actually run.
| Capability | Website booking widget | CourtPass |
|---|---|---|
| Take a payment online | Yes | Yes |
| Term enrolment, 8–10 weeks, pro-rated | Sold as repeated single sessions | Terms are a first-class object |
| Make-up credits & class switching | Manual | Capacity-checked, self-serve |
| Family account across venues & siblings | No | One parent login, every child |
| Roll call & attendance history | Paper or spreadsheet | Courtside on a phone |
| Coach WWCC / first-aid expiry tracking | No | Tracked and flagged |
| Active Kids voucher at checkout | Handled off-system | Applied and recorded |
| Unmanned court access at Rouse Hill | Not possible | Booking-driven · one-off install |
| Your branding on a parent app | Website only | Co-branded to Swishlab |
09Built for exactly this, in your own catchment.
We build and run this exact access stack on single-court sites in your own council area — the room is right for it, and the install is measured in days.
Enrolment, scheduling, attendance, payments and comms, instead of a booking widget plus a spreadsheet plus a message thread.
Live before the next term opens, with your families migrated and the app co-branded to Swishlab.
10The one court where a booking
can open a door.
Rouse Hill is yours, and the building is ready for it — a single court, one controlled entry, power and network where they need to be. This is a clean install on a site that suits it, not a construction project.
A booking is the key
Entry granted only for the booked court and time window, then revoked automatically. Every entry logged against a name.
Lighting and cameras follow
Lights come up for the session and go down after it. Snapshots on entry. One integrated stack, not three vendors.
Casual hire, unmanned
Sell 6am and 9pm court hire with nobody there to open up — hours that currently earn nothing at all.
This is the part a booking widget cannot reach at any price, and it only pays off at a court you control. Rouse Hill is that court — the three hired sites keep running on enrolment, scheduling and roll call exactly as they do today.
11Four steps, one term break.
Import & brand
We import your families, athletes and current term, and skin the app as Swishlab.
Configure venues
Four sites, their windows, class types, age bands, ratios and term pricing — plus Rouse Hill's access rules.
Coaches & compliance
16 coach profiles, rosters, WWCC and first-aid dates loaded and monitored. Access hardware goes in at Rouse Hill if you want it.
Open the term
Families re-enrol in the app. You run the term from one console. We stay on support.
Platform
Flat monthly SaaS — enrolment, scheduling, attendance, payments, comms and the parent app included. No per-feature upsells.
Access install
One-off, Rouse Hill only — door controller, cameras and lighting. Optional, and it pays for itself out of casual hire.
Onboarding
Migration, setup and coach training included in launch. Month to month, no lock-in.
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